Litigation Secretary

Posted on April 20th, 2018

Graves, Dougherty, Hearon & Moody, a mid-sized downtown law firm, is seeking a full-time Litigation Secretary for an immediate opening in its Litigation section. Qualified candidates will have the following knowledge, skills and abilities.


Job Responsibilities

  • Provides administrative support to litigation attorneys in the practice of law;
  • Assists in preparing for hearings, trials, mediations, arbitrations, depositions, meetings, etc. in a fast-paced, high volume litigation practice (commercial, construction, personal injury, appellate, environmental, IP);
  • Maintains, organizes, and manages client files;
  • Dockets/calendars deadlines;
  • Manages electronic and paper filing systems (state and federal);
  • Enters attorney time into billing system;
  • Exercises discretion and maintains information of a confidential nature;
  • Handles multiple tasks simultaneously;
  • Assists with section coverage when other staff are absent;
  • Works occasional overtime, as needed;
  • Other duties as assigned.


  • Five plus (5+) years of recent litigation experience in a law firm;
  • Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;
  • Experience preparing appellate briefs;
  • Advanced knowledge of MS Office Suite, including Word using table of contents, table of authorities, and brief formatting, Outlook, Excel, and PowerPoint;
  • Ability to operate standard office equipment;
  • Experience with electronic court filings (state and federal);
  • Familiarity with DMS (document management system), preferably iManage;
  • Ability to turn constructive feedback into best practices for future use;
  • Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel;
  • Ability to work with limited direction and be proactive about seeking clarification of ambiguities;
  • Ability to read and understand attorney mail and email;
  • Typing speed of 65+ words per minute;
  • Ability to lift 25 lbs.


Graves Dougherty Hearon & Moody, P.C. is an Equal Opportunity Employer and a smoke-free workplace.

The firm offers competitive compensation complemented by an excellent benefits package. Qualified candidates should submit a cover letter, resume and salary requirements.

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